Elections - electoral register


What is the Register of Electors?

The Register of Electors, or Electoral Register, is a list of the names and addresses of everyone who is registered to vote.

There are two versions of the Electoral Register…

  • The full register
  • The open register.

The next updated Electoral Register will be published no later than 1 December 2014. 

The full register

This lists everyone who is entitled to vote and the law prescribes who can have a copy of the full register and what it can be used for. Use of the full register is allowed:

  • for electoral purposes
  • to prevent and detect crime
  • for credit reference identity checking.

Where an organisation or company is legally allowed to use the full register, it would be a criminal offence for them to pass it on to anyone else or use it for any other purpose.

The open register

This leaves out the names and addresses of people who have told us they don’t want to be included in it. It can be bought by anyone and used for any purpose. For example, direct mailing companies may buy and use it to send people information about goods and services.

If you do not want your details to be on the open register, you can 'opt out' by making the appropriate choices when you register either online or by filling in a registration form. 

Am I registered to vote in Derby?

Paying Council Tax in Derby doesn't mean you will automatically be on the Electoral Register. Contact us to find out if you're registered to vote.

Individual Electoral Registration and Registering to vote

The way you register to vote is changing on 10 June 2014. Individual Electoral Registration or IER gives individuals responsibility for their own registration as each person will be required to register to vote individually, rather than by household. IER will make registration more secure, as applicants will be required to provide personal information, including national insurance number, nationality and date of birth.


From 10 June 2014, anyone who isn’t already registered to vote will be able to register through a new on-line registration service which can be accessed at www.gov.uk/register-to-vote  or they can contact us for a registration form.  Electoral Services will be writing to Derby citizens in July  and August 2014 to confirm their registration details and inform them if they need to take any further action.

What happens when I register to vote through IER?

The electoral register is updated on a monthly basis.

Once we receive a completed application or you register using the new on-line registration service to be included on the electoral register, your details will be verified by matching them against records held by data holding organisations such as the Department of Work and Pensions.  Subject to  your details being verified, you will be added to the Electoral Register

What's the last date I can register to vote before an election?

You can register to vote up to 12 working days before an election. Your details will still have to be verified before you are added to the Electoral Register. 

How do I get proof that I am on the electoral register?

You can view:

  • the full register at our office. Contact us for information and to book an appointment.
  • the open register at certain libraries. Contact us for more information.

If you need to supply proof that you are registered to vote at a particular address, you can purchase a 'Certificate of Residency'.

Our fee for a Certificate of Residency is:

  • £15 – we produce and send out the Certificate within three days
  • £20 – we produce and send out the Certificate on the same day.

If you prefer, you can collect a Certificate from The Council House but the above charges still apply. Please contact us before your visit to confirm we can do this and when to collect it.

To order your Certificate of Residency, please contact us.

You can pay online or by cash.

How can I search the electoral register to find someone?

The electoral register is a public document. 

You cannot do a search by name only as the register is compiled by address. The register is not available to search online.

The open register can be used by anyone for any purpose: there are no restrictions on its use. 

Back copies of the edited register (which is now called the open register) can normally be viewed at the Local Studies Library. From Tuesday 6th May the Local Studies Library Service will be temporarily suspended until November 2014 as it is preparing to move to new premises in Full Street Derby.

Further information about the move can be found on the Derby Local Studies Library page or you can contact us at elections@derby.gov.uk or on 01332 640837.

The full register can only be inspected by appointment and under supervision at the Electoral Services Office.  It is an offence to make copies of the full register, other than by handwritten notes.

There are a number of people finder web sites that might be useful to people searching for lost relatives and so on; contact us for details.

Contact details

Post address: Electoral Services
Derby City Council
The Council House
Corporation Street
Phone: 01332 640837
Minicom: 01332 640666

Electoral Services
Derby City Council
The Council House
Corporation Street