Elections - electoral register

Contents

What is the Register of Electors?

The Register of Electors, or Electoral Register, is a list of the names and addresses of everyone who is registered to vote.

There are two versions of the Electoral Register…

  • The full register
  • The edited register.

We have published a a revised electoral register effective from Monday 17 February 2014. 

The full register

This lists everyone who is entitled to vote and the law lays down who can have a copy of the full register and what it can be used for. Use of the full register is allowed:

  • for electoral purposes
  • to prevent and detect crime
  • for credit reference identity checking.

Where an organisation or company is legally allowed to use the full register, it would be a criminal offence for them to pass it on to anyone else or use it for any other purpose.

The edited register

This leaves out the names and addresses of people who have told us they don’t want to be included in it. It can be bought by anyone and used for any purpose. For example, direct mailing companies may buy and use it to send people information about goods and services.

If you do not want your details to be on the edited register, you must 'opt out' by ticking the appropriate box on any registration form you complete.

Am I registered to vote in Derby?

Paying Council Tax in Derby doesn't mean you will automatically be on the Electoral Register. Contact us to find out if you're registered to vote.

How do I register to vote?

You can register to vote by completing a Voter Registration Form‌. This is called Rolling Registration.

If you want more advice about filling in your form or your eligibility to register, please contact us.

How can I change my registration details?

If you need to change any of your details such as your name if you are married, please contact us for a Change of Registration form.

If you have recently moved house, you will need to complete a Voter Registration Form.

What happens when I register to vote?

The electoral register is updated on a monthly basis. 

Once we receive a completed application to be included on the electoral register, we will add you to the new list of applicants. By law, any elector can object to your name being added to the electoral register. If this happens, we will write to you.

If we receive no objections, we will:

  • add your details within three to seven weeks of receiving your Voter Registration Form
  • write to you to confirm the date we will add you to the electoral register.

How often does the Council update the electoral register?

Once a year we publish a completely new Electoral Register. This is usally in October. We also publish monthly updates under the rolling registration process.

What's the last date I can register to vote before an election?

We can accept your Voter Registration Form up to 11 working days before an election.

How do I get proof that I am on the electoral register?

You can view:

  • the full register at our office. Contact us for information and to book an appointment.
  • the edited register at certain libraries. Contact us for more information.

If you need to supply proof that you are registered to vote at a particular address, you can purchase a 'Certificate of Residency'.

Our fee for a Certificate of Residency is:

  • £15 – we produce and send out the Certificate within three days
  • £20 – we produce and send out the Certificate on the same day.

If you prefer, you can collect a Certificate from The Council House but the above charges still apply. Please contact us before your visit to confirm we can do this and when to collect it.

To order your Certificate of Residency, please contact us.

You can pay online or by cash.

How can I search the electoral register to find someone?

The electoral register is a public document. 

You cannot do a search by name only as the register is compiled by address. The register is not available to search online.

The edited register can be used by anyone for any purpose: there are no restrictions on its use. The current edited register is available to view at certain post offices and libraries, including the Central Library and at The Council House.

Back copies of the edited register can be viewed at the Local Studies Library, Irongate, Derby, telephone 01332 642240, minicom 01332 380712; their opening times are:

  • Monday - 9.30am to 1.00pm
  • Tuesday - 9.30am to 1.00pm
  • Wednesday - closed
  • Thursday - 9.30am to 7.00pm
  • Friday - 9.30am to 4.00pm
  • Saturday - 10.00am to 1.00pm
  • Sunday - closed.

The full register can only be inspected by appointment and under supervision at the Electoral Services Office.  It is an offence to make copies of the full register, other than by handwritten notes.

There are a number of people finder web sites that might be useful to people searching for lost relatives and so on; contact us for details.

Useful forms

Downloads

Contact details

Email:
Post address: Electoral Services
Derby City Council
The Council House
Corporation Street
Derby
DE1 2FS
Phone: 01332 640837
Minicom: 01332 640666

Electoral Services
Derby City Council
The Council House
Corporation Street
Derby
DE1 2FS