Privacy statement

This Privacy Statement only covers the Derby City Council website. This Privacy statement does not cover links within this site to other externally operated websites. This website is owned by Derby City Council.

Data Protection Statement

Any personal information provided will be treated in accordance with the Data Protection Act 1998 and only used for the purpose it is given.  It will only be shared within the Council if another department needs to respond to a specific query or question or as required by law. 

Cookies

What are Cookies and why are they used

Our websites sometimes use cookies. Cookies are small files which identify your computer to our server. We send these to your computer for the following reasons:

  • to tailor the website to your browser
  • to help us analyse the use of the website
  • to allow applications on our website to work correctly  - for example, ensuring that we know when you have logged on or off and which part of an application you are accessing

We will not use cookies to store any personally identifiable information about you. We will not make any attempt to find out the identities of people visiting our website without their prior permission. 

If we want to collect personally identifiable information through our website – for instance when you request a service from us - we will tell you beforehand. We will make it clear when we collect this information and will explain what we intend to do with it. 

Types of Cookies

There are two types of Cookies in use on our sites:

  • Session Cookies: These are temporary Cookies that remain in the cookie file of your browser until you leave the site. This information is not stored after you have left the site.
  • Persistent cookies: These rremain in the Cookie file of your browser for a longer  period of time.  The length of time will depend on the lifetime of the specific cookie but this may be indefinitely or until deleted.

Controlling the use of cookies

In most cases cookies are harmless, and you will only diminish your browsing experience by disabling them. In some cases websites will not work if you disable cookies in your web browser.

Should you wish to restrict the use of cookies used by Derby City Council (or any other website) then you can do this by changing your browser settings.

Information on how to do this can be found within the ‘Help’ function within your browser. The website aboutcookies.org also contains information about managing cookies on a wide variety of browsers.

Cookies that we use on our sites

Google Analytics cookies – used on all our sites

The following Google Analytics cookies appear on all of our web sites. You can choose to opt out of Google Analytics on all websites by using the Google Analytics opt-out tool.

Originator

Cookie Name

Expiry Date

Purpose / Further information

.derby.gov.uk

__utma

Persistent - 2 years from last set or update

These cookies are set by Google Analytics. These cookies are used to anonymously track visitor numbers and use of the website. We use the information in the Google Analytics tool to compile reports and help us improve the site. Some of the statistics we generate using Google Analytics can be seen on the Site Statistics page.

 

Further information:

Google Analytics - safeguarding your data

 

Cookies & Google Analytics

 

 

 

.derby.gov.uk

__utmb

Persistent - 30 minutes from last set or update

.derby.gov.uk

__utmc

Not set

.derby.gov.uk

__utmz

Persistent - 6 months from last set or update

 

Cookies used on the Councillor Management Information System website

Originator

Cookie Name

Expiry Date

Purpose / Further information

cmis.derby.gov.uk

.ASPXANONYMOUS

Persistent - 100,000 minutes (approximately  69 days) from last set or update

Contains an identifier allowing the website to identify and manage use by anonymous users.  

cmis.derby.gov.uk

ASP.NET_SessionId

End of session

Used internally by the CMIS website software to ensure that the correct content is sent to the correct user’s web browser.

For more information see the visit the Microsoft website

cmis.derby.gov.uk

DateInputMode

Persistent – 100 years from last set or update

Contains a setting allowing the website to tailor the type of date input that should be presented to the browser.

cmis.derby.gov.uk

Language

End of session

Contains a setting allowing the website to tailor the language of the website.

 

Cookies used on the e-payments website

Originator

Cookie Name

Expiry Date

Purpose / Further information

ip.e-paycapita.com

JSESSIONID

End of session

It is used internally by the Capita e-pay website software to ensure that the correct content is sent to the correct user’s web browser.

 

Cookies used on the Library Account & Catalogue website

Originator

Cookie Name

Expiry Date

Purpose / Further information

opac.derby.gov.uk

session_number

End of session

Used internally by the Library software to ensure that the correct content is sent to the correct user’s web browser.

 

Cookies used on the Digital Library – (eBooks and Audiobooks)

This website provides a cookie opt-out tool, which you can use to control the use of cookies within the Digital Library.

Originator

Cookie Name

Type / Expiry Date

Purpose / Further information

derbycity.lib.overdrive.com

 

Language

End of session

Contains a setting allowing the website to tailor the language of the website.

derbycity.lib.overdrive.com

 

Session

Persistent – expires 01 January 2030

Used by the Digital Library software to ensure that the correct content is sent to the correct user’s web browser.

derbycity.lib.overdrive.com

 

Style

Persistent – 1 year from last set or update

Used by the Digital Library software to ensure that the correct content is sent to the correct user’s web browser.

derbycity.lib.overdrive.com

 

WT_FPC

Persistent – 10 years from last set or update

Used by the Digital Library software to ensure that the correct content is sent to the correct user’s web browser.

overdrive.com

WT_FPC

Persistent – 10 years from last set or update

Used by the Digital Library software to ensure that the correct content is sent to the correct user’s web browser.

 

Cookies used on the Council Tax, Benefits and Business Rates Services

Originator

Cookie Name

Type / Expiry Date

Purpose / Further information

remote.derby.gov.uk

JSESSIONID

End of session

Used internally by the software to ensure that the correct content is sent to the correct user’s web browser.

remote.derby.gov.uk

UNIQUEREQID

End of session

Used internally by the software to ensure that the correct content is sent to the correct user’s web browser.

Cookies used on the Schools Admissions application

Originator

Cookie Name

Type / Expiry Date

Purpose / Further information

remote.derby.gov.uk

ASP.NET_SessionId

End of session

Used internally by the software to ensure that the correct content is sent to the correct user’s web browser.

For more information see the visit the Microsoft website

Cookies on the Job Vacancies application

Originator

Cookie Name

Expiry Date

Purpose / Further information

jobs.derby.gov.uk

__utma

Persistent - 2 years from last set or update

These cookies are set by Google Analytics. These cookies are used to anonymously track visitor numbers and use of the website. We use the information in the Google Analytics tool to compile reports and help us improve the site. Some of the statistics we generate using Google Analytics can be seen on the Site Statistics page.

 

Further information:

Google Analytics - safeguarding your data

 

Cookies & Google Analytics

 

 

 

jobs.derby.gov.uk

__utmb

Persistent - 30 minutes from last set or update

jobs.derby.gov.uk

__utmc

Not set

jobs.derby.gov.uk

__utmz

Persistent - 6 months from last set or update

jobs.derby.gov.uk

 ASP.NET_SessionId

End of session

Used by the jobs web pages to ensure that the correct content is sent to the correct user’s web browser.

jobs.derby.gov.uk

ASPSESSIONIDACACSBTC

End of session

Used by the jobs web pages to ensure that the correct content is sent to the correct user’s web browser.

Cookies on our e-planning software

Originator

Cookie Name

Expiry Date

Purpose / Further information

eplanning.derby.gov.uk

style

Persistent – 1 year from last set or update

Used internally by the planning system to ensure that the correct content is sent to the correct user’s web browser.

Cookies on our secure forms

Originator

Cookie Name

Expiry Date

Purpose / Further information

secure.derby.gov.uk

ASP.NET_SessionId

End of session

It is used internally by the rforms to ensure that the correct content is sent to the correct user’s web browser.

For more information see the visit the Microsoft website

Cookies on our self-service forms

Originator

Cookie Name

Expiry Date

Purpose / Further information

secure2.derby.gov.uk

ASP.NET_SessionId

End of session

It is used internally by the self service system to ensure that the correct content is sent to the correct user’s web browser.

For more information see the visit the Microsoft website

Cookies on our Benefits Calculator and FOI application

Originator

Cookie Name

Expiry Date

Purpose / Further information

www.derby.gov.uk

ASPSESSIONIDCARQDTST

End of session

It is used internally by the system to ensure that the correct content is sent to the correct user’s web browser.

Cookies on our microsite applications (derby.gov.uk/apps)

Originator

Cookie Name

Expiry Date

Purpose / Further information

www.derby.gov.uk

ASP.NET_SessionId

End of session

It is used internally by the system to ensure that the correct content is sent to the correct user’s web browser.

For more information see the visit the Microsoft website

Cookies on our Personal assistants application form

Originator

Cookie Name

Expiry Date

Purpose / Further information

secure.derby.gov.uk

ASP.NET_SessionId

End of session

It is used internally by the system to ensure that the correct content is sent to the correct user’s web browser.

For more information see the visit the Microsoft website

Cookies set by third party websites

We sometimes embed video, images or other content from websites such as YouTube, Flickr and Twitter. We may also allow you to share links to content on our site with other websites by the use of “Share” buttons.

As we have no control over the cookies set by these websites, please look at the relevant third party websites for more information.

Contact details

E-mail:
Post address: Derby City Council
Data Protection Manager
Saxon House
Heritage Gate
Friary Street
Derby
DE1 1AN
Phone: 01332 643232
Minicom: 01332 256666

Data Protection Manager
Saxon House
Heritage Gate
Friary Street
Derby
DE1 1AN