Check out the latest information and advice on coronavirus (COVID-19).
To minimise disruption to services at this challenging time, the best way to contact the Childcare and Families Information Team is by email. This email address is being actively managed and responses sent as soon as possible: Email: firstname.lastname@example.org The Council has a new webpage dedicated to the Coronavirus or COVID-19.
The Coronavirus Helpline is for staff, parents and young people available between 8.00am to 6.00pm Monday to Friday: Phone: 0800 046 8687 or Email: DfE.email@example.com
Here is your EYFS Update for 01/04/2020
Following information received from the Association of Directors of Children's Services Ltd, we have been made aware that some childcare providers have been advised by their insurance companies not to take new children into their childcare setting as it may affect their public liability insurance. In response HM Treasury convened a group to look at insurance issues across the board. The DfE is also involved and are raising early years insurance on behalf of PVI providers. We are very grateful to the providers who are offering additional places to new children and enabling critical workers to remain in work. However, please do check with your public liability insurance that they will still cover you in this situation.
Here is your EYFS Update for 31/03/2020
Ofsted: coronavirus (COVID-19) rolling update - We have published this new page to set out our guidance and information relating to coronavirus (COVID-19) for schools, early years, children's social care and further education and skills providers. We are updating it regularly.
Here is your EYFS Update 25/03/2020, where we have tried to collate all updates for you in one place. If you do have any questions, please continue to email firstname.lastname@example.org as this email is being actively monitored throughout the day.
In this rapidly changing environment we hope to issue regular updates that offer you an overview of all the current guidance and statements issued by Government. Here is issue 1 of the Early Years Foundation Stage Update and the COVID-19 Additional Payments Form.
Here is the latest update from Vicky Ford, Parliamentary Under-Secretary of State for Children and Families. It is reassuring to hear from Government how much they value the childcare sector and the packages of support that will be available to many of you.
Childcare settings are now only open to the most vulnerable children and those whose parents' work is critical to the Coronavirus response. If this is you, search this special childcare directory.
Dear Childcare Providers,
We are very aware that updates and information are coming to you from many sources and that this can be overwhelming and add to the confusion that we are feeling. Here we have tried to summarise a few key messages and service expectations for you. We have developed a Parental Declaration Form which all providers should use to evidence why a child needs to attend.
Judith and Stacey – Childcare and Families Information Team (CFIT)
Coral, Dawn and Lorrain - Early Years Quality Improvement Service (EYQIS)
As from the 23rd of March all meetings will take place virtually and no face to face conference / meetings will take place at the Kedleston Road site.
All attendees of meetings will be notified of how they will contribute the meeting .
CYP and their families / carers will be spoken to before and after the meeting to ensure that their voice is captured and the outcome of the meeting is fed back to them.
There will be delays in circulating minutes so it is important that those professionals attending meetings take notes also of recommended actions.
For these statutory meetings to go ahead it is equally important that all professionals and especially the allocated social workers provide updated reports- care plans and review of arrangements - to these meetings. This needs to be a priority. All reports are to be emailed to the Chairs / IRO in the normal way in ‘good time’ for the meeting to be purposeful. If social workers are unable to attend and managers are not able to send a backup due the COVID 19 concerns please let the Chair / admin (via email address) know and this will be minuted . It is important that there is a record of how we continued to evidence that keeping children safe remained our top priority even in these challenging times.
This update includes some frequently asked questions (faqs) around vulnerable children and young people.
Note to Sector Representatives following Early Years and Childcare COVID-19 Response Group Meeting on Thursday 19 March 2020.
Following the government's announcement of a 'partial closure' of early years providers on Friday, the Department for Education has now published the guidance on 'key workers'. Only one parent is required to be a key worker to be able to access childcare.
Thanks to any providers that have already sent information to us to let us know the number of vulnerable and key worker children at your setting, can you please resend your data to us if there are any changes based on the above guidance.
Following the education secretary announcement last night the government has announced schools, colleges and early years providers are to close on Friday 20 March, with the only exception being made for children of key workers and vulnerable children including those who have a social worker and those with Education, Health and Care Plans.
Further guidance will be out tomorrow and this will include a full list of key worker categories, children who do not fall into these groups should remain at home with appropriate care. We would advise all providers to work with parents to identify children in these categories so that you can continue to provide childcare for them after the 20th March.
We know this is a difficult time and a lot of you need to know how this will affect you financially, currently all funding will be paid for children up to 20 April no funding will be clawed back. Can you please submit your estimate claims for summer term as usual based on the number of children you were expecting to have in summer and as soon as further guidance is out tomorrow we will update you.
Please also see most recent guidance that has been published today on the coronavirus PM statement on coronavirus: 18 March 2020.
Based on the most recent release from the DfE on 17 March 2020 the current advice from Public Health England continues to be that all educational settings, including nurseries, preschools and childminders, should remain open unless advised otherwise by Public Health England.
The guidance states that Derby City Council can only continue to pay for all 2, 3 and 4 year old funded places, in the event that settings are closed on the advice of Public Health England, or children are not able to attend due to coronavirus, this will include:
If you are thinking of or have been advised to close your childcare provision due to the coronavirus, before you do, can you please email Earlyyearsfunding@derby.gov.uk stating the reason for your decision so we can ensure this meets the current DfE, guidelines failure to inform us may put your funding in jeopardy.
We have been asked to look at other ways of communicating with families and delivering our Families Information Service helpline.
To make sure that families can still check their eligibility for 2 year old funding and receive their voucher code we are launching email confirmation.
From today parents will receive an email confirming that they can take up a summer place and the email will include their code and a link to our childcare directory so that they can search for local childcare providers.
As a provider you will need to see the email and record the code, so that you can add the child to your summer headcount.
All registered childcare providers can now apply to offer Tax Free Childcare. Last week the HMRC changed the process for childcare providers to sign-up to offer Tax-Free Childcare so they no longer need a UTR, which prevented some offering it. The new system has been tested and feedback suggested that it is now nice and easy to set up and to signed into your account.
Tax-Free Childcare allows parents to get up to £2,000 per child, per year, towards their childcare costs (or £4,000 for children who have a disability). The offer is for children from birth to 11 years, or 16 for children who are disabled.
Ofsted is working closely with the Department for Education (DfE) and monitoring the situation day by day. In line with current government advice, normal inspection activity should be maintained as far as possible.
However, the spread of the virus presents serious challenges for providers that are affected. In line with the potential for this to be an ‘exceptional circumstance’, we will carry out a risk-assessment with the providers when we announce the inspection. This will give the leaders/managers of providers the opportunity to inform Ofsted about any current coronavirus impact on their provision.
Using this information, we will make an assessment and a deferral decision, as appropriate. When inspections go ahead, inspectors will be sensitive to increases in user absence or absence of key staff, and will reflect this in the inspection report.
Read more about deferring an inspection.
We are awaiting guidance from the Department for Education regarding action to take if a childcare setting has to close due to Coronavirus where 2, 3, and 4 year old funding is inplace.
A new helpline has been launched to answer questions about COVID-19 related to education.
Staff, parents and young people can contact the helpline as follows:
Opening hours: 8am to 6pm (Monday to Friday)
Updates on COVID-19:
Guidance for educational settings:
Travel advice for those travelling and living overseas:
The government is closely monitoring the spread of the Coronavirus and is taking action at home and abroad.
The overall risk of Coronavirus to the UK remains moderate. However we understand that people may be concerned where there are children, students or staff returning from or visiting China.
Public Health England and the Foreign Office have issued advice for anyone travelling to the area. This can be found at:
Latest information and advice can also be found at:
Please share this advice with your staff and cascade as appropriate.
The synergy online portal will be open for estimate submissions from Monday 9 March 2020 until Friday 27 March 2020. The overall number of hours you enter for each age group will be used to calculate your 70% estimate payment, which will be with you on Wednesday 15 April 2020 this is a few days before schedule due to the Easter break.
In preparation for summer term 2020, can you please ensure you are prompting parent's to re-validate their 30-hour eligibility codes and apply for any new 30-hour codes before the 31 March 2020. In order for a code to be eligible for summer term the code start date must fall on or before 31 March 2020, the code end date must fall on or after 20 April 2020 and the grace period end date must fall on or after 31 August 2020. Grace peroiods can only be used for children who were accessing FEEE in the spring term at the setting where they access this.
Please remember when checking 30-hour codes in the 'eligibility checker' on the synergy online portal you must not enter the parent's forename's or surname's in order for the eligibility checker to return a result. If the parents forename and surname are entered, you will get an error message stating 'submission failed' this is an issue within synergy and will be resolved with our next upgrade in April 2020.
Please find below posters of various sizes and information sheets to display in settings which have been translated into Arabic and Farsi:
The posters can be downloaded from the Downloads shown at the bottom of the Childcare Providers Business Support page.
The guidance given to parents about applying for a school places has been updated in response to Brexit, please signpost parents to the latest guidance:
Have you thought about what Brexit will mean for your business? We have prepared some useful information for you.