Childcare Providers Funding Page

This page is aimed specifically at our childcare providers in Derby city and holds information on funding options that parents may be entitled to use within your settings. This page will also provide details of deadlines for headcounts and other funding-related news.

Recent News and Information

Synergy online portal now open for summer term 2019 actual submissions

You can now start sumbitted your claims for summer term, all children have been carried forward from spring term 2019 into summer 2019 funding if they are still in the eligible date of birth range to claim in summer term.  Please remember all children will have carried forward with zero funded hours so you must check and update all records that have carried forward if you still want to claim for them and please delete any children that have left your setting. The deadline for your final submission is Friday 17 May 2019 at 4.30pm, you can keep submitting any changes up until the final submission date, please dont leave until the last minute to submit all claims together, by submitting early this allows us to resolve any queries and ensure no one misses out on any funding due.

30 Hour Voucher Codes - Summer term 2019

We have performed an audit check on all 30 hour voucher codes present in your carried forward summer term 2019 actuals.  All voucher code dates will have updated to reflect any recent re-validations from parents as at 21 march 2019.

In preparation for summer term 2019 can you please login to the portal at your earliest convenience and check all voucher codes are valid in your summer 2019 funding tab, please prompt parents to re-validate if their child's voucher code end date has expired, or is due to expire before the 31 March 2019.  All new voucher codes must have a start date before 31 March 2019 and an end date that is after 29 April 2019 to be eligible for summer term 2019.  Extended Entitlemet voucher codes that have an end date between 1 and 28 April 2019 are not valid, the only exception to this would be if a child was claiming extended entitlement at your provision in spring term 2019 and has a grace period of 31 August 2019 will be going upto school from September 2019 so will no longer require extended entitlement.

FEEE Payment Remittances

Our accounts payable team will now be sending all payment remittances by email.  If you are currently receiving payment remittances and would like to continue with the email address your remittances are going to we will not make any changes to your remittance email address.  If you are currently receiving remittances by post or not receiving remittances at all by either post or email can you please contact by Monday 1st April 2019 to update your payment remittance email address.  If we have no email address set up for your setting by 1st April 2019 we will use your Ofsted email address to send your payment remittances to.  Please make sure you keep this email address updated with our accounts payable team to ensure you continue to receive payment remittances in the future.

Checking Your FEEE Payments

When you receive your FEEE payments the narrative on your payment remittance will only state FEEE and a system generated payment number, it will not state what term, funding age group or whether it is your estimate, actual or adjustment payment.  You can check what the payment relates to by firstly matching the date you receive your funding payment to the the payment due date on your funding timetable and by checking the summary page on your synery online portal which will show the payment and which term it relates to.  The summary page will give a breakdown of how your payment has been calculated, if you wish to check the children your payment relates to you can check this in your actuals or adjusments tab.  Please do not contact our accounts payable team for further information of the payment as they do not have this information now we are making your funding payments directly from the synergy online portal.

FEEE 2, 3 and 4 year old spring term 2019 adjustments and DAF payments

All adjustments have now been processed for spring term and payments will be with you by this Friday 22 March 2019, you can view a breakdown of your adjustments in the spring term adjustments tab on the synergy online portal.

30 Hour Childcare Postcard

We know that parents are busy and that revalidating their 30hour childcare code is sometimes overlooked, so the Families Information Service has developed a postcard that you can share with parents encouraging them to revalidate in good time an not miss out on the funding that they are entitled to. If you would like a supply of postcards please email the number you need or go to the download section on this page and print off the 'Parent Leaflet - 30hr code' directly.


FEEE Monthly Payment Consultation

We have now processed all responses received back from childcare providers regarding the consultation for monthly FEEE payments.  We had a response back from 31 childcare providers, 26 opted to continue on the current payment system and 5 opted for monthly payments.  All non responses have been counted to continue on the current payment system. 

As the majority of responses have opted to remain to be paid on the current payment system, we will be changing the percentage split of your termly payments and will be calculating your estimate payment based on 70% of your termly hours and your actual balancing payment will be calculated at 30%, this will commence from summer term 2019.


Provider Portal

Below is the link for you to access the provider portal where you can record children and parent information for funding purposes. The provider portal is also where you can complete quick update forms and staffing records. You must also inform Ofsted about any changes to your address, telephone number or email address. You can read the guidance we have put together on using the portal in the downloads section at the bottom of this page. 

Childcare Choices

Thank you all for all of your support in promoting the Childcare Choices website to parents and carers. We use a folder of publicity banners for social media to promote key dates and cut off points for families to be aware of. Please make use of this folder when creating your own social media content. 

Early Years Funding Formula Rates 2019/2020

The Council Cabinet have now approved the Early Years funding rates for all sectors which will take effect from 1 April 2019. The universal 3 and 4 year old hourly rate will be £4.23 as well as the extended free childcare rate. There will be additional supplements available for some 3 and 4 year old funded children.

These will be a 60p per hour supplement for children from a 20% IMD postcode or 20p per hour supplement for 20-40% IMD postcode and a 20p per hour supplement for children with EAL (English as a second language). 

Three and four year old children may also be entitled to Early Years Pupil Premium if they meet the criteria for this an extra 53p per hour is paid on the universal hours only.

Any three and four year old children in receipt of Disability Living Allowance will qualify for Disability Access Funding (DAF) this is a one off payment of £615 paid yearly.

The hourly rate for 2 year olds from 1 April 2019 will be £5.20. There are no additional supplements available for 2 year old funded children.

The Council have published the budget for Maintained Nursery’s and PVI’s and the budgets are on our website

Submitting your Funding Claims

You can watch how to submit your funding claims on the portal by watching this helpful video 

Take up of Funded 2 Year Old Childcare

We now have the most up to date information about the take up of funded two year old places in Derby for the first headcount for spring 2019. The data has been broken down into wards to help identify where further work needs to be concentrated to encourage more families to benefit from funded childcare. We appreciate all of your hard work in letting families know about the Flying Start scheme and the benefits it has, any promotion you can do within your settings will have a positive impact on the below figures for next term.

Extended Childcare Offer



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