Childcare Providers Funding Page


This page is aimed specifically at our childcare providers in Derby City and holds information on funding options that parents may be entitled to use within your settings. This page will also provide details of deadlines for headcounts and other funding related news.

Recent News and Information:

  • 08.05.2018 - The Portal is open for summer term headcount please make sure that all your children's details and valid codes are added by the 18.05.2018.
  • 12.03.2018 - Please share the 30 hours document within your settings regarding the Extended Entitlement. A great tool from Childcare Choices to use on your own social media if you wish.
  • 14.02.2018- In readiness for summer term 2018, can you please log into the synergy online portal 'spring term 2017/18 actuals' and ensure all voucher code end dates are current and make any codes with a Grace Period End Date of 31 March 2018 or before a priority when prompting parents to re-validate. HMRC have advised that all codes should be re-validated by parent/carers before the end of February where possible to ensure they can be processed and updated before 31 March 2018 deadline in order to be funded in summer term 2018.
  • This term, we’re encouraging parents who want to take up a 30 hours place in the summer term to apply now - and no later than the end of February, to get their code in good time. HMRC sometimes needs more information from the parent to check whether they’re eligible, so parents should allow time for this.
  • Tax Free Childcare is here - Please visit HMRC webpages for more details of how to sign up to receive payments as a provider.
  • 19.01.2018 - Issues with eligibility codes. Please be aware there will be a gap from when a parent applies for an extended entitlement code or to reconfirm their eligibility code to the actual date this is confirmed by HMRC. The start date of the code will be the date the code is confirmed/approved by HMRC and is not backdated to the date when the parent initially contacted HMRC. The gap from making the online application/call to confirming the code can differ a from a day or so to a number of days. It is important as a provider you make sure your parents know about this 'gap' between the official confirmations of the code and the application date.
  • Providers must not offer and let a child take up an extended entitlement place until an online check has been made on the portal and the code validated. We have had a number of instances this headcount where children have been allowed to start an extended entitlement place when code checks have not been checked until headcount week and have then not been valid.
  • 20.12.2017 - It is important to take a look at the Statutory Guidance and the Operational Guidance where possible to be kept up to date on what is expected from the government around the delivery of the free entitlement. 
  • 11.12.2017 - All funding queries sent by email will now need to be sent to This should replace any individual members of the team previously emailed. Any funding emails sent to individual team members will not be responded to due to capacity. This new email account will be monitored daily and responses will come directly from there. Thank you for the support with this change we hope this will improve your query response times.
  • 14.11.2017 - For those early years providers who are supporting children with SEND please take the time to read the latest inclusion fund information on the Local Offer under the heading SEND Funding for Early Year's Providers. You can read the Early Years Inclusion Fund - Summary to provide more information. 
  • New Disability Access Fund information is now available please read this document and contact us for any queries.

Provider Portal

Below is the link for you to access the provider portal where you can record children and parent information for funding purposes. The provider portal is also where you can complete quick update forms and staffing records. You must also inform Ofsted about any changes to your address, telephone number or email address. You can read the guidance we have put together on using the portal in the downloads section at the bottom of this page. 

Childcare Choices

Thank you all for all of your support in promoting the Childcare Choices website to parents and carers. We use a folder of publicity banners for social media to promote key dates and cut off points for families to be aware of. Please make use of this folder when creating your own social media content.

Early Years Funding Formula Rates 2017/2018

The Council Cabinet have now approved the Early Years funding rates for all sectors which will take effect from 1st April 2017. The universal three and four year old hourly rate will be £4.05 as well as the extended free childcare rate. There will be additional supplements available for some three and four year old funded children.

These will be a deprivation supplement of £0.20 pence for children eligible for a free school meal (FSM), a £0.60 pence supplement for children from a 20% IMD postcode or £0.20 pence supplement for  20-40% IMD postcode and a £0.20 pence supplement for children with EAL (English as a second language). 

The hourly rate for two year olds from 1st April 2017 will be increased to £5.20. There are no additional supplements available for two year old funded children.

The Council have published the budget for Maintained Nursery’s and PVI’s and the budgets are on our website

Submitting your Funding Claims

You can watch how to submit your funding claims on the portal by watching this helpful video

Please note that if you have received a 'good' grading or more from Ofsted then you can apply to deliver FEEE places to two, three and four year olds. To apply, please complete the below notification form. 


Reminder for all Providers who are Putting in Headcount Claims

When completing headcount you can also add your EYPP claims. Please record parent details if applying for EYPP, otherwise we will not be able to process applications and you won't receive the funding. To make all EYPP claims please use the provider portal.

Three and four year old children attending an early years education setting may be eligible to receive Early Years Pupil Premium (EYPP). Providers could claim an additional £300 per year for each child to spend on supporting their development, learning and care. Please contact the Families Information Service if you would like any posters or leaflets regarding EYPP to display in your settings.

National data and research shows that children who meet the Early Years Pupil Premium criteria may need to get the most from their early years education. Like the Pupil Premium available for schools children in Reception up to Year 11, the Early Years Pupil Premium will provide nurseries, preschools and childminders with extra funding to support children in receiving the best start they can.

  • All providers delivering funded early years education places will be eligible to receive the Early Years Pupil Premium.

  • Children must receive free Early Years Education funding in order to attract the EYPP funding.

  • Children will not need to access their full EYE entitlement to be eligible as providers will be paid on a pro rata basis
  • The amount of 53p is a national hourly rate.
  • Local authorities will pass the full rate for each eligible child onto the provider.


Headcount and Early Years Pupil Premium

Thank you to all providers who have submitted family details for Early Years Pupil Premium (EYPP) eligibility checking. We have seen a significant increase in the number of families checked and EYPP payments made.

One of the eligibility criteria for EYPP is that children who have been adopted are eligible, we have now created an e-form on the FORMS section of the Provider Portal for you to tell us if you have any adopted 3 and 4 year olds at you setting that are receiving funded hours. For further information on EYPP eligibility criteria you can visit the government webpage or view our very own leaflet at the bottom of the page. 

If you have any problems with the form or want further information about EYPP eligibility criteria please contact the Families Information Service on 01332 640758 or email

Take up of Funded Two Year Old Childcare

We now have the most up to date information about the take up of funded two year old places in Derby for the first headcount in Spring 2018. The data has been broken down into wards to help identify where further work needs to be concentrated to encourage more families to benefit from funded childcare. We appreciate all of your hard work in letting families know about the Flying Start scheme and the benefits it has, any promotion you can do within your settings will have a positive impact on the below figures for next term. 

Tax Free and Extended Free Childcare

The government are rolling out a new Tax Free Childcare Scheme to eligible families. We will be sending out further information about this shortly, but you can find more details aimed specifically at childcare providers below in the meantime. In the downloads section at the bottom of this page you can also find a Tax Free Childcare Factsheet and what it means for you, a childcare provider.  Parents can now apply for the Extended Childcare Entitlement

Don't forget to read our guide to implementing the offer for support and mixed model partnership guide

Please share the following document with parents who are looking to use their code again.  

Don't forget to use the Childcare Choices Provider site which has lots of useful information on the site. 



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