Childcare Providers Funding Page

This page is aimed specifically at our childcare providers in Derby city and holds information on funding options that parents may be entitled to use within your settings. This page will also provide details of deadlines for headcounts and other funding-related news.

Recent News and Information 

New Funding Timetable and Parental Contract

The new funding timetable for the academic year 2019/2020 has been published in the downloads at the bottom of this page along with an updated version of the parental contract to start using from autumn term 2019.

Estimate submissions - Autumn Term 2019

The synergy online portal will be open from Monday 1 July until Friday 19 July to collect estimate submissions for autumn term 2019.  Based on the estimate hours you submit a 70% payment will be made to you on Friday 23 August 2019. Please refer to the synergy online portal guidance to submit your estimate claims.

 Balancing 30% Payments - Summer Term 2019

All balancing payments have now been processed and will be with you Friday 5 July 2019.  You can check your payment due by visiting the summary page on the synergy online portal.  

 Extended Entitlement Parent Survey

Thanks to all providers for your support with distributing the survey to parents, please see the results from the survey here Extended Entitlement Parent Survey 2019

Disability Access Funding (DAF) Claims for 3&4 year olds

Can you please ensure when sending any DAF claims and supporting evidence to us, within the child's funding details tab you only select 'Yes' to nominate the child for DAF for the term you are sending the DAF claim to us and ensure you always select the nominated for DAF marker back to 'No' in the following two terms to ensure we only pay you for the child's DAF funding once in a rolling year. If you need to claim funding for the second year you can select the nominated for DAF marker to 'Yes' again for the one term and send your supporting evidence to receive the child's second year of DAF funding entitlement. 

Summer Term 2019 Adjustment Submissions

The synergy online portal is now open for summer term adjustments. The way you submit an adjustment to us has changed you will no longer complete the adjustment form located in the forms tab, you will now enter and submit your online adjustments to us using the adjustment tab of the online portal, please read the 'Synergy Online Adjustment Guidance May 2019' which can be found in the downloads section at the bottom of this page. The deadline for all summer term adjustments is 4.30pm Friday 5 July 2019. 

We now accept extended hours on the adjustment system however all 30 hour voucher codes must still have a code start date on or before 31 March 2019 to be eligible to claim on the summer term 2019 adjustment system. 

Summer Term 2019 Actual Headcount - Payments

The summer term 2019 is now closed for actual submissions, we will let you know when all data has been finalised and EYPP checks have been run so you can login to the online portal and check your final data and funding due for your summer term 2019 actuals.

Provider Portal

Below is the link for you to access the provider portal where you can record child and parent information for funding purposes. The provider portal is also where you can complete quick update forms and staffing records. You must also inform Ofsted about any changes to your address, telephone number or email address. You can read the guidance we have put together on using the portal in the downloads section at the bottom of this page. 

Childcare Choices

Thank you all for all of your support in promoting the Childcare Choices website to parents and carers. We use a folder of publicity banners for social media to promote key dates and cut off points for families to be aware of. Please make use of this folder when creating your own social media content. 

Early Years Funding Formula Rates 2019/2020

The Council Cabinet have now approved the Early Years funding rates for all sectors which will take effect from 1 April 2019. The universal 3 and 4 year old hourly rate will be £4.23 as well as the extended free childcare rate. There will be additional supplements available for some 3 and 4 year old funded children.

These will be a 60p per hour supplement for children from a 20% IMD postcode or 20p per hour supplement for 20-40% IMD postcode and a 20p per hour supplement for children with EAL (English as a second language). 

Three and four year old children may also be entitled to Early Years Pupil Premium if they meet the criteria for this an extra 53p per hour is paid on the universal hours only.

Any three and four year old children in receipt of Disability Living Allowance will qualify for Disability Access Funding (DAF) this is a one off payment of £615 paid yearly.

The hourly rate for 2 year olds from 1 April 2019 will be £5.20. There are no additional supplements available for 2 year old funded children.

The Council have published the budget for Maintained Nursery’s and PVI’s and the budgets are on our website

Submitting your Funding Claims

You can watch how to submit your funding claims on the portal by watching this helpful video 

Take up of Funded 2 Year Old Childcare

We now have the most up to date information about the take up of funded two year old places in Derby for the first headcount for spring 2019. The data has been broken down into wards to help identify where further work needs to be concentrated to encourage more families to benefit from funded childcare. We appreciate all of your hard work in letting families know about the Flying Start scheme and the benefits it has, any promotion you can do within your settings will have a positive impact on the below figures for next term.

Extended Childcare Offer



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