Childcare Providers Funding Page

This page is aimed specifically at our childcare providers in Derby city and holds information on funding options that parents may be entitled to use within your settings. This page will also provide details of deadlines for headcounts and other funding-related news.

Recent News and Information


Synergy Online Portal - Spring Term 2019 Actuals - Open

All child claims have now been carried forward from autumn term 2018 into spring term 2019 'Actuals'.  Please remember all claims have been carried forward with zero funded hours so you need to update the funded hours for each child.  Please delete any children that are not attending your provision anymore as soon as possible so it wont prevent other providers putting in a claim. If parents have given consent for us to perform a EYPP or 30 hour eligibility check please remember to tick the relevant boxes in the parent/carer details tab for us to perform the checks.  Please ensure the 'present at census' box is ticked for all children you are claiming for this term to ensure all children are included in Derby City Council's census return. The final date for all submissions is 4.30pm on Friday 18 January 2019,can you please send your claims to us as soon as possible so we can start processing and resolving any queries.

30 Hour Voucher Codes - Spring Term 2019

We have performed a 30 hour eligibility check on all current 30 hour codes in the system so the code start and end dates will reflect any recent re-validations made by parents. In order for a code to be valid for spring term 2019 the code start date must fall on or before 31 December 2018, the code end date must fall on or after 1 January 2019 and the code grace period end date must fall on or after 31 March 2019.  Please get parents to re-validate or apply for their 30 hour voucher code before the 31 December 2018 to ensure they dont miss out on there extended entitlement for spring term 2019.

Census Form Spring 2019 

As part of your spring term 2019 headcount you must complete and submit to us the Census Form which is located in the 'Forms'tab of the Synergy Online Portal, this information forms part of the Department for Education (DfE) Annual Census Return which set's the FEEE Budget for Derby City Council, we need to receive your Census Form by 4.30pm Friday 18 January 2019, we cannot process your funding for spirng term 2019 without this information. 


FEEE 3&4 Year Old Indicative Budget Summary 2019/20

- We usually request a termly breakdown of estimate FEEE 3&4 year old hours for the year in advance of each year to set our yearly budgets for FEEE.  These figures will not be used to calculate your termly 60% payments as we request an estimate of hours from you before each term, however these figures are used to forcast the following years FEEE budget to ensure we have enough funding to cover next years 3&4 year old funded places in Derby City.  This year and going forward we are going to use your 3 previous terms 3&4 year old hours to calculate your budgeted hours for the following year, if you think your hours are going to be significantly higher or lower next year compared to this year can you please complete your predicted hours for next year using the 3&4 year old data collection sheet for 2019/20 which will be emailed out to you, and return this by email to by 4.30pm Friday 14 December 2018.


Early Payment for 2, 3 and 4 year old Spring 2019

We will now be making all funding payments directly from the synergy portal, as this is the first payment run using the new system we are going to send your 60% spring 2019 payments off early just in case we do encounter any glitches, we will then be able to resolve any issues and get your payment to you by the scheduled date of Friday 14 December 2018.  You should receive your 60% spring 2019 payments on Monday 3 December, if you do not receive your payment by this date please email to make us aware of this, so we can make sure your payment reaches you before the scheduled payment due date. 

Consultation for FEEE Monthly Payments

The new Early Years Statutory Guidance states that local authorities must consult with all FEEE childcare providers to find out if you would like to receive your funding payments monthly.  Please see our consultation form FEEE Monthly Payment Consultation  this explains how the monthly payment mehtod will work and also how the current payment method will work from September 2019.  Can you please ensure you return your response on the consultation form by Friday 21 December 2018, if you do not return your form to us by this date we will assume you would like to remain on the current payment method. 

Autumn Term 2018 Extended Entitlement (EE) Voucher Codes

We have now performed an audit of all EE voucher codes in autumn term 2018, if consent has been given to check this, any voucher codes that have recently been re-validated by parents should have now updated on the synergy online portal. You can now check any EE voucher code end dates that have passed or are coming to an end and prompt parents to re-validate to keep their voucher code current for spring term 2019. We will carry forward all child claims from autumn term 2018 to spring term 2019 week commencing Monday 3 December 2018 and we will perform our next audit of EE voucher codes on Wednesday 3 January 2019. 

Provider Portal

Below is the link for you to access the provider portal where you can record children and parent information for funding purposes. The provider portal is also where you can complete quick update forms and staffing records. You must also inform Ofsted about any changes to your address, telephone number or email address. You can read the guidance we have put together on using the portal in the downloads section at the bottom of this page. 

Childcare Choices

Thank you all for all of your support in promoting the Childcare Choices website to parents and carers. We use a folder of publicity banners for social media to promote key dates and cut off points for families to be aware of. Please make use of this folder when creating your own social media content. 

Early Years Funding Formula Rates 2018/2019

The Council Cabinet have now approved the Early Years funding rates for all sectors which will take effect from 1st April 2018. The universal 3 and 4 year old hourly rate will be £4.11 as well as the extended free childcare rate. There will be additional supplements available for some 3 and 4 year old funded children.

These will be a deprivation supplement of 20p pence for children eligible for a free school meal (FSM), a 60p supplement for children from a 20% IMD postcode or 20p supplement for 20-40% IMD postcode and a 20p pence supplement for children with EAL (English as a second language). 

Three and four year old children may also be entitled to Early Years Pupil Premium if they meet the criteria for this an extra 53p per hour is paid on the universal hours only.

Any three and four year old children in receipt of Disability Living Allowance will qualify for Disability Access Funding (DAF) this is a one off payment of £615 paid yearly.

The hourly rate for 2 year olds from 1st April 2018 will be £5.20. There are no additional supplements available for 2 year old funded children.

The Council have published the budget for Maintained Nursery’s and PVI’s and the budgets are on our website

Submitting your Funding Claims

You can watch how to submit your funding claims on the portal by watching this helpful video 

Take up of Funded Two Year Old Childcare

We now have the most up to date information about the take up of funded two year old places in Derby for the first headcount for Autumn 2018. The data has been broken down into wards to help identify where further work needs to be concentrated to encourage more families to benefit from funded childcare. We appreciate all of your hard work in letting families know about the Flying Start scheme and the benefits it has, any promotion you can do within your settings will have a positive impact on the below figures for next term. 

Extended Childcare Offer



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