Death - registering

How do I register a death in Derby?

A death must be registered in the registration district in which it happened. If the death was in the city of Derby, you need to make an appointment to register the death at the Council House or at Royal Derby Hospital. Please use our online booking system.  

If you are unable to attend an office in Derby, you can go to a Register Office in a different area and make a declaration of the death. The registrar at that office will send details to us after witnessing a declaration of particulars and we will post any forms and certificates to you.

You need to register a death within five days, unless the coroner is conducting an investigation into the circumstances of the death.

Who can register a death?

In order of preference, the following persons are legally responsible for registering a death:

  • a relative present at the death
  • a relative
  • a person present at the death
  • an occupant of the house or official from the hospital, if that is where the death occurred
  • the person making the arrangements with the funeral directors but not the funeral directors themselves.

Most deaths are registered by a relative. We would not normally allow one of the other people listed above to register the death unless there are no relatives available to do it.

What documents should I bring?

  • the medical certificate stating 'cause of death' issued by the doctor or coroner
  • the deceased's birth certificate and medical card would be helpful but are not essential
  • some form of identification for both the person who has died and the person registering the death.

What information will the registrar ask for?

  • the date and place of death
  • the full names and surname of the person who has died
  • any maiden surname - if applicable
  • the date and place of birth of the person who has died
  • the occupation or former occupation of the person who has died
  • if the deceased was a married person, the full name and occupation of her/his husband or wife
  • the name and occupation of the civil partner, if the deceased was in a civil partnership or was a surviving civil partner
  • if the deceased was still married or in a civil partnership, the date of birth of their widow, widower or civil partner
  • the deceased's usual address
  • your full name and address
  • information on any government pensions or allowances received by the deceased.

What documents will I receive?

We will issue a form for you to give to the funeral director to enable the burial or cremation, unless this has already been issued by the coroner, and a form for the Department of Works and Pensions (DWP).

Registration of a death is free of charge but a fee is payable for any certified death certificates. Death certificates are needed for many purposes, including:

  • probate or letters of administration
  • bank and building society accounts
  • insurance policies
  • dealing with stocks and shares owned by the deceased
  • family records.

You will need to pay by debit or credit card as we only accept cash in certain circumstances.

Tell Us Once

Once the registration has been completed, we will capture the deceased name and date of death on the Tell Us Once system. You will then be provided with an access code and instructions for completing the enrichment process yourself, either online or by telephone. 

You can also access information about Tell Us Once through the Directgov website

How do I register a death that happened outside Derby?

If you are unable to attend the office in the area where the death occurred, you can attend the Council House in Derby. Please use our online booking system to make an appointment. 

The registrar at our office cannot register the death but can acknowledge a declaration from you and post it to the relevant district office. The office that registers the death will then post any forms and certificates directly to you.

Opening times

Day Times
Monday 9.00am to 4.30pm
Tuesday 9.00am to 4.30pm
Wednesday 9.00am to 4.30pm
Thursday 9.00am to 4.30pm
Friday 9.00am to 4.00pm
Saturday Ceremonies by appointment only
Sunday Closed

Useful forms

Contact details

Post address:
Customer Service Centre
The Council House
Corporation Street
Phone: 01332 641680
Minicom: 01332 640666
The Council House
Corporation Street