Health and safety advice for businesses within Derby.
What are my health and safety responsibilities as a business?
What can I expect from a health and safety visit?
An officer may visit your premises to undertake a routine inspection or as a result of a complaint or accident.
The inspector does not need to make an appointment. They have the right to enter and inspect all commercial premises at all reasonable hours, so will often carry out the visit without notice. Occasionally the inspector may make an appointment to ensure that they speak to the manager or particular staff member. This will be dependent upon the circumstances of the visit.
When the officer arrives they will introduce themselves and show you identification and will remain polite throughout the visit.
The officer will always give you feedback on a visit. This includes any problems they have identified and will advise you on how the problems can be put right and whether you must do it to comply with the law or whether it is good practice.
The officer will always either leave a report at the time of the visit or will follow the visit with a letter outlining the issues found, along with the legislation which is being breached and timescales to rectify the problems.
You will be given a reasonable time to address these issues unless there is an immediate risk to health and safety.
What will the officer want to see during the visit?
During the visit the officer will need to see the workplace, work activities and the health and safety management system that the business has in place.
Officers may also want to view relevant paperwork for this business.
This may include:
- The company health and safety policy
- Workplace risk assessments
- Maintenance and inspection records for equipment and or vehicles
- Staff training records
- Accident records
What action can an officer take?
The officer may:
- Take photographs of the premises or equipment
- Take samples or seize any article or substance
- Request that any article or substance which is or could be dangerous to be dismantled or tested
- Question any person
- Inspect any books or documents and take copies
- Require reasonable co-operation from any person considered necessary
- Serve an Improvement Notice where a breach of law is not rectified. This legally requires the issues to be addressed
- Serve a Prohibition Notice if there is an imminent risk preventing the use of a premises, process or equipment
The Derby City Council Enforcement Policy is available on request, please contact us.
What happens if someone complains?
If a complaint is received it will be investigated by an officer.
The level of investigation will depend upon the nature of the complaint, the risk posed to health, the professional judgement of the investigating officer and previous knowledge of the history of the business.
The officer may visit your business or may decide to contact you by telephone or email.
The Food and Safety Team is committed to protecting and respecting your privacy when you use our services. Please view our Food and Safety Team Privacy Notices for further information, printed copies are available on request.