Temporary events notices

Contents

What do I need Temporary Event Notice for?

If you wish to hold an event which does not have the benefit of a premises licence or a club premises certificate for the particular licensable activity you would like, or you currently have a premises licence or club premises certificate and wish to extend the hours or add an activity that is not currently licensable, you must obtain a temporary event notice from us.

You must have a temporary event notice:

  • to sell alcohol to the public, including in wholesale quantities
  • to supply alcohol to members of a club
  • provide hot food or hot drink between 23.00 and 05.00 - known as late night refreshment
  • for the following activities if they are carried out in front of an audience.
  • performance of a play
  • exhibition of a film
  • indoor Sport
  • boxing wrestling fighting sports entertainment or which combines boxing/wrestling with one or mixed martial arts/cagefighting style events (except Olympic style Greco-Roman and Freestyle wrestling)
  • performance of live music
  • performance of recorded music
  • performance of dance
  • any similar entertainment to that of live music, recorded music or dance

There are certain limits, including:

  • the event must be for no more than 499 people (including staff and performers);
  • the number of times a person may give a temporary event notice (50 times per year for a personal licence holder and 5 times per year for other people);
  • the number of times a person may give a late temporary event notice (10 times per year for a personal licence holder and 2 times per year for other people);
  • the number of times a temporary event notice may be given in respect of any particular premises (15 times in a calendar year);
  • the length of time a temporary event may last for these purposes (168 hours or 7 days);
  • the maximum aggregate duration of the periods covered by temporary event notices at any individual premises (21 days per calendar year – a day includes part of a day, so an event running from 6pm on one day until 6am the next is classed as a two day event)

There are certain exemptions for temporary event notices in regard to some activities.

How do I apply for a Standard Temporary Event Notice?

You will need three copies of your Temporary Event Notice, one copy of the Temporary Event Notice must be given to each of the following Responsible Authorities at least 10 clear working days before the event. ‘ Ten working days’ notice means ten working days exclusive of the day on which the event is to start, the day on which the notice is given and Bank Holidays.

  • Licensing Authority
  • Environmental Protection Team
  • Derbyshire Constabulary

If there is an objection, from either the Police or the Council's Environmental Protection Team, to the proposed events, which adversely affect the four Licensing Objectives (crime and disorder, public safety, prevention of public nuisance, protection of children from harm) and the matter cannot be resolved informally, there will be a hearing to decide whether or not the event will proceed. 

We must acknowledge and return a copy of the Temporary Event Notice to the applicant on the working day after it is received. This copy of the Notice must be displayed on the premises during the event.

You must complete the temporary event notice application form and send this with the relevant fee. See our Licensing current fees and‌ instructions on how to pay

If posting or handing in the application form(s) (except minor variations) at our reception you are required to also serve a copy of the application, including the accompanying documentation, to the Responsible Authorities on the same day as the application is given to us. If the application is submitted electronically, we will provide copies to the Responsible Authorities. We can only accept applications for premises within our Local authority area .

How do I apply for a Late Temporary Event Notice?

You will need three copies of your Temporary Event Notice, one copy of the Temporary Event Notice must be given to each of the following Responsible Authorities. Late Notices can be given no later than 5 working days but no earlier than 9 working days before the event in relation to which the Notice is given. A late notice given later than 5 working days before the event to which it relates will be returned as invalid and is therefore not authorised. 'Working days' are exclusive of the day on which the event is to start, the day on which the notice is given and Bank Holidays.

  • Licensing Authority
  • Environmental Protection Team
  • Derbyshire Constabulary

The number of late Notices that can be given in any one calendar year is limited to 10 for personal licence holders and 2 for non-personal licence holders. These count towards the total number of Temporary Event Notices (i.e. 50 Temporary Event Notices per year for personal licence holders and 5 Temporary Event Notices for non-personal licence holders.

If there is an objection from either the Police or the Council's Environmental Protection Team, the event cannot go ahead as a counter notice will have been issued.

We must acknowledge and return a copy of the Temporary Event Notice to the applicant on the working day after it is received. This copy of the Notice must be displayed on the premises during the event.

You must complete the temporary event notice application form and send this with the relevant fee. See our Licensing current fees and How to pay for a Temporary Events Notice

If posting or handing in the application form(s) (except minor variations) at our reception you are required to also serve a copy of the application, including the accompanying documentation, to the Responsible Authorities on the same day as the application is given to us. If the application is submitted electronically, we will provide copies to the Responsible Authorities. We can only accept applications for premises within our Local authority area .

Do you buy alcohol for onward sale or supply from a UK wholesaler?

Any business buying alcohol from a UK wholesaler for onward supply to their customers will need to check that their wholesaler has been approved by Her Majesty's Revenue and Customs (HMRC) under the Alcohol Wholesaler Registration Scheme (AWRS). For further information see the HM Revenue and Customs factsheet.

Will there be any conditions attached to my Standard Temporary Event Notice?

If the premises has a premises licence or club premises certificate which you want to use to carry on licensable activities, it is possible that any conditions which apply to the licence or certificate may be imposed on the Temporary Event Notice.

Can I still use my gaming machines whilst I have a Temporary Event Notice in place?

If the premises have gaming machines and you have a notification of 2 machines or less in place, then the notification is null and void for the duration of the Temporary Event Notice. All gaming machines must be switched off so that they cannot be played during this time.

Is there any information/guidance available on planning an event?

All events, including those in aid of charity, must meet recognised safety standards. An event organiser is responsible under the law for the safety of everyone at the event, including the public, employees and volunteers.

Information and guidance on planning an event can be found on the Derbyshire Prepared website.

Can I withdraw my Temporary Event Notice?

Yes, you can withdraw the temporary event notice but it will still be included in the total amount of tens applications that you are permitted.

Opening times

Day Times
Monday 9.00am to 12.45pm
Tuesday 9.00am to 12.45pm
Wednesday 9.00am to 12.45pm
Thursday 9.00am to 12.45pm
Friday 9.00am to 12.45pm
Saturday Closed
Sunday Closed

Useful forms

Downloads

Contact details

Email:
Post address:
Licensing Team
Derby City Council
The Council House
Corporation Street
Derby
DE1 2FS
Phone: 01332 641951
Minicom: 01332 640666
Fax: 01332 643299
Licensing Team
Derby City Council
The Council House
Corporation Street
Derby
DE1 2FS