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Derby City Council is the local government unitary authority for Derby City. Our address is The Council House, Corporation Street, Derby, DE1 2FS. You can contact our Data Protection Officer on 01332 640763 or by email at firstname.lastname@example.org
DASH Services and DASH Landlord Accreditation is a Local Authority service hosted by Derby City Council on behalf of subscribing East Midlands Local Authority partners
We collect information from you when you visit www.derby.gov.uk and www.dashservices.org.uk also when you contact us in writing, speak to us on the phone, by email or any other type of electronic communication, or talk to us face to face.
We collect different categories of information about you, depending on the service you want from us and/or the reason why we need to process information relating to you. This could be personal information (for example your name and address), or other more sensitive data that we would only collect and use in very particular circumstances that are set out in law.
We receive information and referrals that include personal data form a wide range of partners such as Derbyshire Fire and Rescue Service, Derbyshire Constabulary and educational establishments/ student unions. We also receive similar information from members of the public and tenants.
In accordance with your explicit consent and our scheme code obligations we may use your information to:
To opt out at any time you can email DASH@derby.gov.uk.
Coronavirus has been added as a notifiable disease under the Health Protection (Notification) Regulations 2010. The Council have a legal duty to process and share personal information in accordance with the Coronavirus Act 2020. Any such processing will be done in the public interest to promote health and wellbeing.
The Council have a duty to notify Public Health England and the local authority where the individual resides (if different), where there are suspected Coronavirus cases. In this instance, the Council will disclose the information under Article 9(2)(j) of GDPR (processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health), and confidential information can be lawfully disclosed in the public interest, without consent, where the benefits to an individual or to society outweigh both the individuals and the public interest in keeping the information confidential.
The Council may contact staff, service users, residents and patients with messages relating to Coronavirus by text, phone, letter or e-mail. This contact is not direct marketing; therefore we do not need your Consent before contacting you. There is more information available on the national Information Commissioners Office approach to the current epidemic.
Anonymised and pseudonymised data may be used for research and statistical purposes. Any data collected may be used for research and statistical purposes that are relevant and compatible with the purpose that the data was collected for.
The information you provide when you sign up to the accreditation scheme will be shared between the DASH Landlord Accreditation hosted by Derby City Council, who will use the information to administer the scheme, to provide training for landlords, be the central point of contact for the scheme and carry out inspections as required.
It also may be shared with 40 East Midlands Local Housing Authorities, and educational establishments (if applicable) for the purpose of providing information about proposed and current accredited landlords. View a full list of the housing authorities
We may share your information with statutory agencies in line with our legal obligations and/or in completion of our public tasks, these statutory agencies include but are not limited to the Police and fire service.
The information will only be shared for the purposes of ensuring the landlord is suitable for acceptance onto the accreditation scheme or to allow them to remain in the scheme, and in order that the Local Authority may inspect the landlords’ properties.
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
In order to maintain the credibility of the scheme and in line with the DASH scheme manual DASH publishes a list of accredited landlords.
In addition we reserve the right to publish the names of individuals and or businesses of our accredited landlords whose membership has been suspended or terminated by us, including the date that the suspension or termination came into effect.
The DASH website and associated database functions are hosted by our third party processor ’Localpad’ which forms part of the Pad Group Limited group of companies, and is stored on servers provided by Fasthosts. These servers are located in the UK and are solely used by Pad Group Limited. Full details of FastHosts' data centre
All traffic (transferral of files) between this website and your browser is encrypted and delivered over HTTPS.
Localpad are acting as processors based in the United Kingdom who provide IT and system administration services.
This website directly uses the services of Google.
We use a number of third parties, for example:
Access – you can request copies of any of your personal information that is held by the Council.
Rectification – you can ask us to correct any incorrect information.
Deletion – you can ask us to delete your personal information. The Council can refuse to delete information if we have a lawful reason to keep this.
Portability – you can ask us to transfer your personal data to different services or to you.
Right to object or restrict processing – you have the right to object to how your data is being used and how it is going to be used in the future.
Right to prevent automatic decisions –.you have the right to challenge a decision that affects you that has been made automatically without human intervention, for example an online form with an instant decision.
We keep and dispose of all records in line with our record retention schedule. We will comply with Data Protection legislation.
We are strongly committed to data security and will take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures to safeguard the information you provide to us. However, we cannot guarantee the security of any information you transmit to us. We recommend that you take every precaution to protect your personal information.
We want to ensure any information we hold is accurate. You can help us by promptly informing us of any changes to the information we hold about you.
If you are accessing online services and are under the age of 13‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.
Cookies are small text files which identify your computer to our servers. They are used to improve the user experience. View what cookies we use and how you can manage them.
The DASH website may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
If you would like to make a complaint regarding the use of your personal data you can contact our Data Protection Officer;
For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner's Office (ICO):