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Derby City Council is the local government unitary authority for Derby City. Our address is The Council House, Corporation Street, Derby, DE1 2FS. You can contact our Data Protection Officer on 01332 640763 or by email at email@example.com.
We collect information from you when you visit www.derby.gov.uk; also when you contact us in writing, speak to us on the phone, by email or any other type of electronic communication, or talk to us face to face.
You need to be registered to be able to vote in any election or referendum. We have a duty to maintain a complete and accurate register throughout the year. We will only collect the personal information we need from you in order to do this and use in the circumstances that are set out in law.
Personal data which can include your:
This is to enable us to maintain the electoral register or provide you with a postal or proxy vote.
We may keep scanned copies of application forms and other correspondence that you supply to us to ensure that we can meet our legal duty to maintain an accurate electoral register.
We keep records about:
The information we collect will depend on the service you want from us and/or the reason why we need to request and process information relating to you.
We upload and download new registration applications to and from the IER Digital Service in order to verify the identity of potential electors.
In accordance with our legal obligation and in the fulfilment of our public tasks we may use your information to:
Anonymised and pseudonymised data may be used for research and statistical purposes. Any data collected may be used for research and statistical purposes that are relevant and compatible with the purpose that the data was collected for.
We may share your information with the following third parties for the reasons detailed;
We keep and dispose of all records in line with our record retention schedule. We will comply with Data Protection legislation.
We are strongly committed to data security and will take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures to safeguard the information you provide to us. However, we cannot guarantee the security of any information you transmit to us. We recommend that you take every precaution to protect your personal information.
We want to ensure any information we hold is accurate. You can help us by promptly informing us of any changes to the information we hold about you.
If you are accessing online services and are under the age of 13‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.
Cookies are small text files which identify your computer to our servers. They are used to improve the user experience. View what cookies we use and how you can manage them.
If you would like to make a complaint regarding the use of your personal data you can contact our Data Protection Officer;
For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner's Office (ICO):