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Derby City Council is the local government unitary authority for Derby City. Our address is The Council House, Corporation Street, Derby, DE1 2FS. The Spatial Planning Group is part of the Council’s Town and Country Planning Service.
You may represent an organisation that we are either required by law to consult when we are preparing a local plan or which we think will be interested in it. You may be someone who has written in to us about the plan, its evidence base or promoted land to us for development. Or you may be someone or represent an organisation that we are negotiating a S106 Obligation with as part of an application for planning permission. We will need to keep your contact details so that we can keep in touch with you or let you know when future stages of the plan or other documents are available to comment on.
We collect information from you when you fill in any of our electronic forms relating to the Council’s statutory development plan, its evidence base or supporting documents such as Supplementary Planning Documents obtained via email or from our website; also when you contact us in writing, speak to us on the phone, by email, text message or any other type of electronic communication, or talk to us face to face.
We collect different categories of information about you, depending on the service you want from us and /or the reason why we need to process information relating to you. This could be personal information (for example your name, business address, telephone number and email address), or other more sensitive data (such as equalities information) that we would only collect and use in very particular circumstances that are set out by law.
In accordance with our public tasks; we may use your information to: prepare the Council’s Statutory Development Plan; prepare Supplementary Planning Documents or guidance notes; inform you of the publication of supporting documents such as the Authority Monitoring Report or the Statement of Community Involvement; check information that you have provided; update our monitoring information and registers; the processing and monitoring of S106 Agreements.
Anonymised and pseudonymised data may be used for research and statistical purposes. Any data collected may be used for research and statistical purposes that are relevant and compatible with the purpose that the data was collected for.
We are required by law to make representations on local plans available for third parties to inspect on demand. At the pre-submission stage of consultation we have to make all representations available for inspection on our web site. However, we do redact personal information from these so you cannot be identified from them.
We may also share your information with:
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.
We keep and dispose of all records in line with our record retention schedule. We will comply with Data Protection legislation.
We are strongly committed to data security and will take reasonable and appropriate steps to protect your personal information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures to safeguard the information you provide to us. However, we cannot guarantee the security of any information you transmit to us. We recommend that you take every precaution to protect your personal information.
We want to ensure any information we hold is accurate. You can help us by promptly informing us of any changes to the information we hold about you.
If you are accessing online services and are under the age of 13‚ please get your parent/guardian's permission beforehand whenever you provide us with personal information.
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If you would like to make a complaint regarding the use of your personal data you can contact our Data Protection Officer;
For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner's Office (ICO):