Libraries - simplified privacy notice

This is a simplified summarised privacy notice. Full privacy notice information is available at Libraries - privacy notice.

Purpose of data collection

Derby Libraries uses your data to manage memberships, track event participation, handle space rentals, record volunteer work, ensure safety, manage library visits, respond to enquiries, process property transfers for archives, and handle oral history interviews.

Types of data collected

• Contact details (name, address, phone, email)
• Date of birth and age
• Book loans and fine history 

How data is used

• Manage memberships and participation in events and courses.
• Process information via an electronic system from forms.
• Evaluate involvement using existing member data.
• Handle volunteer placements, ensuring safety and crime prevention.
• Manage visits and access to reference materials.
• Handle enquiries, copying requests, and property transfers.

Sharing of data

• Providers of systems and IT maintenance
• EMLIB partners can see your library card number in limited cases.
• Volunteers access your name, card number, borrower type, email, and phone, but not your address, birth date, age, or PIN.

Your rights

• Access: You can ask for copies of your personal information held by the Council.
• Rectification: You can request corrections to any incorrect information.
• Deletion: You can ask for your personal information to be deleted, unless there's a legal reason to keep it.
• Portability: You can request your personal data to be transferred to other services or directly to you.
• Object/Restrict Processing: You can object to or limit how your data is used now and in the future.
• Prevent Automatic Decisions: You can challenge decisions made automatically without human involvement.

Contact

Contact Derby City Council's Data Protection Officer for queries or concerns via data.protection@derby.gov.uk.