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Premises licences

Your licence will be issued, if granted, within two months of the closing date of your application period subject to any representations and hearings.

We may use the information provided for the prevention and detection of fraud. We also share this information for auditing purposes.

If posting or handing in the application form(s) (except minor variations) at our reception you are required to also serve a copy of the application, including the accompanying documentation, to the responsible authorities on the same day as the application is given to us. If the application is submitted electronically, we will provide copies to the responsible authorities. We can only accept applications for premises within our local authority area.

  • completed application form
  • plan
  • correct fee
  • you will need to provide an operating schedule which is included as part of the application form
  • DPS consent form if applicable
  • documentation to prove your right to work in the UK (individuals and partnerships only)

See premises new application form and Licensing premises and club certificate licence guidance notes - new and variation for further details.

You may need other permissions, such as planning, in addition to those covered by the Licensing Act 2003.

These must be obtained before you begin your licensed activities. Please note that this list gives a general guide and is not a complete list.

Food safety

  • Food businesses, including those where only drink is provided, religious, voluntary and other such activities that involve food.
  • If you run or are going to run a food business in the city then you must register your food business with the Food Safety Inspections Team. This is free and involves completing a Food Premises Registration Form for the Food Safety Inspections Team. 

Planning

Highways

  • If your activities may affect users of the public highway please contact Highways and Transport by emailing roadworks@derby.gov.uk for advice.

Music

Do I need a licence to play recorded music in my pub?

In addition to having the recorded music on your premises licence as regulated entertainment, you will need to apply for a licence from:

  • PPL PRS Ltd known as The Music Licence they represent performers, record companies, song writers, composers and music publishers. They ensure that the creators and performers of music are paid when their music is played in public (for both recorded music and live performances). The Music Licence allows you to legally play music for employees or customers in your business through radio, tv, other digital devices and live performances.

Films

Do I need a licence to hold a film show evening to the residents in my residential home?

In addition to having films on your premises licences as regulated entertainment you will need to apply for a licence from:

  • Filmbankmedia which represents many of the leading Hollywood and independent film studios in the area of film usage outside the cinema and home.

Our licensing payments page explains what fees apply and how to pay them.

If it is not paid by the due date then we will issue a notice of suspension giving you a further seven working days to pay.

If the annual fee is not paid within this notice period your premises licence will be suspended until the payment has been paid. This means you will not be able to open to provide licensable activities. Carrying out unlicensed licensable activities carries an unlimited fine and up to six months imprisonment on conviction.

These authorities are able to comment on applications made under the Licensing Act 2003 and can apply for a review of a licence.

Applications need to be served on all or some of the responsible authorities on the same day as the application is made to us.

Derbyshire Constabulary

c/o Licensing Officer
St. Mary's Wharf
Prime Parkway
Chester Green
Derby
DE1 3AB 

Contact for advice:

Telephone: 0300 122 5738
Email: derby.licensing@derbyshire.pnn.police.uk

Applications by email must be followed up with a hard copy by post.

Derbyshire Fire & Rescue Service

Fire Authority
South Area Licensing
Derbyshire Fire and Rescue Service
Ascot Drive Fire Station
Ascot Drive
Derby
DE24 8QZ

Contact for advice:

Telephone: 01332 291134
Email: southareaadmin@derbys-fire.gov.uk

Applications by email must be followed up with a hard copy by post.

Food and Safety Team

Derby City Council
Food and Safety Team
The Council House
Corporation Street
Derby
DE1 2FS

Contact for advice:

Telephone 01332 641555
Email: foodandsafety.duty@derby.gov.uk

Environmental Protection

Derby City Council
Environment Protection Team
The Council House
Corporation Street
Derby
DE1 2FS

Contact for advice:

Telephone 01332 642020
Email: EPTeam@derby.gov.uk

Trading Standards

Derby City Council
Trading Standards Team
The Council House
Corporation Street
Derby
DE1 2FS

Contact for advice:

Telephone 01332 641981
Email: tradstan.duty@derby.gov.uk

Director of Planning and Transportation

Derby City Council
The Planning Team
The Council House
Corporation Street
Derby
DE1 2FS

Contact for advice:

Telephone 01332 640795
Email: developmentcontrol@derby.gov.uk

Derby Safeguarding Children Board

Child Protection Manager
Derby City Council
The Council House
Corporation Street
Derby
DE1 2FS

Contact for advice:

Telephone: 01332 642376
Email: cypsafeguarding@derby.gov.uk

Public Health

Director for Public Health
The Council House
Corporation Street
Derby
DE1 2FS

Contact for advice:

Telephone 01332 643067

Home Office

Alcohol Licensing Team
Lunar House
40 Wellesley Road
Croydon
CR9 2BY

Contact for advice:

Email: alcohol@homeoffice.gsi.gov.uk

There is a legal requirement to individuals and partnerships to send a copy of your application to the Home Office.

If you are a applying as a company, there is no requirement for you to send your application directly to the Home Office.

Licensing Authority

Derby City Council
Licensing Team
The Council House
Corporation Street
Derby
DE1 2FS 

Contact for advice:

Telephone 01332 641951
Email: licensing@derby.gov.uk 

The Licensing Act 2003 requires you to advertise all new applications as well as applications to change an existing licence.

We will ask you for evidence that you have advertised your application correctly.

You must advertise your application in the following ways.

  • You must display a public notice on the premises where it can be easily read by the public - this must be at least A4 in size and printed in black ink on pale blue paper. Text must be at least 16 point in size and readable. The notice must be displayed for at least 28 consecutive days from the day after the application was made. It is advisable to phone or email us to confirm when your 28 day application period ends.
  • You must publish a notice in a local newspaper on a date that is not more than 10 working days from the day after the application was made. It is advisable to phone or email us to confirm when your 28 day application period ends before you contact the Derby Telegraph.

Complete the copy of premises licence application form and send this with the relevant payment. Our licensing payments page explains what fees apply and how to pay them. If you have paid by debit/credit card or by bacs before you have submitted your application form then you must include a copy of your receipt with the application. Any application received without the payment will not be processed.

If you have a condition on your licence or you want to use door supervisors, they must have a licence from the Security Industries Authority (SIA).

Any business buying alcohol from a UK wholesaler for onward supply to their customers will need to check that their wholesaler has been approved by Her Majesty's Revenue and Customs (HMRC) under the Alcohol Wholesaler Registration Scheme (AWRS). For further information see the HM Revenue and Customs factsheet.

If you want to make any changes to what is authorised by your premises licence or club premises certificate, you must make an application to vary the licence. and send with the correct fee. Our licensing payments page explains what fees apply and how to pay them. If you have paid by debit/credit card or by bacs before you have submitted your application form then you must include a copy of your receipt with the application. Any application received without the payment will not be processed.

Possible changes include:

  • varying the hours during which a licensable activity is permitted
  • adding licensable activities
  • amending, adding or removing conditions within a licence
  • altering any aspect of the layout of the premises which is shown on the plan

You must complete:

You are advised to obtain from us a Application signature form if handing in your application. Your licence will be issued, if granted, as soon as possible after the closing date of your application period subject to any representations and hearings.

If posting or handing in the application form(s) at our reception you are required to also serve a copy of the application, including the accompanying documentation, to the responsible authorities on the same day as the application is given to us. If the application is submitted electronically, we will provide copies to the responsible authorities.

Complete the Premises - notification of a change of name  and or Notification of change of name or address of a premises licence holder form and send this with the relevant payment. Our licensing payments page‌ explains what fees apply and how to pay them. If you have paid by debit/credit card or by bacs before you have submitted your application form then you must include a copy of your receipt with the application. Any application received without the payment will not be processed.

Complete the Premises - notification of a change of name  and send this with the relevant payment. Our licensing payments page explains what fees apply and how to pay them. If you have paid by debit/credit card or by bacs before you have submitted your application form then you must include a copy of your receipt with the application. Any application received without the payment will not be processed.

  • Complete the Premises - transfer of licence form and Consent of premises licence holder to transfer and send these with the relevant payment. Our licensing payments page explains what fees apply and how to pay them. If you have paid by debit/credit card or by BACS before you have submitted your application form then you must include a copy of your receipt with the application. Any application received without the payment will not be processed.
  • You should get a Application signature form from us if handing in your application.
  • Your licence will be issued, if granted, as soon as possible after the closing date of your application period subject to any representations and hearings.

The police and Home Office have 14 days from receipt of the application to raise a representation. You will be advised if a representation is received and will be invited to address the representation at a hearing by the Licensing Sub-committee who will hear and determine the application having read all submissions received.

If posting or handing in the application form(s) at our reception you are required to also serve a copy of the application to Derbyshire Constabulary and the Home Office on the same day as the application is given to us. If the application is submitted electronically, we will provide copies to Derbyshire Constabulary and the Home Office.

If you have any gaming machines on your premises and you have a Gaming machine notification - two or less gaming machines application form  ‌in place, you will need to submit a new application for these machines to reflect the transfer of licence. Alternatively, if you have a licensed premises gaming machine permit in place you will need to submit a Gaming machine permit - for more than 2, new variation transfer application form to change the permit into your name.

If you are providing hot food or hot drink between 11pm and 5am then you will need a premises licence that includes late night refreshment.

You will need to transfer the premises licence into your names(s) and you will need to nominate who is going to be your DPS. If you are not already the holder of a personal alcohol licence then you will need to apply for one. You will not be able to sell alcohol until a DPS is in position.

Complete the ‌Premises surrender form and send it with your licence to us.

As a premises licence holder you are responsible for paying the annual fee until we have acknowledged receipt of your surrender application.

Circuses will no longer in general need a licence under the Licensing Act 2003, as they will be exempt, with no audience limitations, from the regulation of live music, recorded music, indoor sport, the performance of a play and a performance of dance, between 8am and 11pm.

If alcohol is sold or supplied, or if for example the performance includes the exhibition of a film, or a boxing or wrestling match is held, then a licence or temporary event notice under the Licensing Act 2003 will still be required.

You will still need a licence from the Department for Environment, Food and Rural Affairs (Defra) if you use wild animals in your circus.

You need to report it to Environment and Regulatory Services by email at EPTeam@derby.gov.uk. The team may ask you to keep a diary of when the noise is taking place and they may monitor the noise levels. You can request a review of the pub/clubs licence if the complaint is relevant to one or more of the four licensing objectives.

Following the lapse of a premises licence, such as on the death of a premises licence holder, an interim authority notice may be given to us by an individual or organisation with a legal interest in the premises within 28 days of the lapse.

Complete the Premises interim authority form and send this with the relevant payment. Our licensing payments page explains what fees apply and how to pay them. If you have paid by debit/credit card or by bacs before you have submitted your application form then you must include a copy of your receipt with the application. Any application received without the payment will not be processed.

Complete the Premises - change of address of DPS and send this with the relevant payment. Our licensing payments page explains what fees apply and how to pay them.

The DPS can authorise other members of staff to sell alcohol in their absence by completing the DPS authorisation form.

This allows community premises, for example village halls, to apply to have their DPS removed. The management committee would then be collectively responsible for alcohol sales.

For a community premises to be eligible for this, the management committee has to meet certain conditions. Details of these can be found in the Disapplication of DPS from community premise guidance notes.

This application can be made either with a new/variation application for a premises licence or to an existing premises licence:

Sign and send completed form to us with the original licence if applicable.

You can be kept informed of changes to the licence.

Complete the Premises notice of interest form and send this with the relevant payment. Our licensing payments page explains what fees apply and how to pay them. If you have paid by debit/credit card or by bacs before you have submitted your application form then you must include a copy of your receipt with the application. Any application received without the payment will not be processed.